SMSF compliance: A guide to trustee responsibilities

In this article we will look at the major trustee responsibilities. In addition to the superannuation compliance responsibilities outlined, corporate trustees are also subject to complying with the general provisions of the Corporations Act.

Residency requirements

An Australian SMSF must satisfy the following three residency conditions to be compliant.

1. The fund must have been either been established in Australia (i.e. the initial contribution to set it up was made and accepted in Australia), or it has at least one Australian-based asset.
2. The trustee management of the fund must be conducted in Australia. However, trustees are permitted to manage their fund temporarily outside of Australia for up to two years without breaching this residency requirement.
3. The active members of the fund must hold at least 50% of its assets (or 50% of the amounts payable to members if they decided to leave the fund). Alternatively, if a fund has no active members, it will satisfy this residency condition.

Passing the sole purpose test

Any super fund (including an SMSF) needs to pass the sole purpose test to be compliant and eligible for tax concessions. This means that the fund needs to operate for the sole purpose of providing retirement benefits to its members (or to their dependants if the member dies).

An SMSF will fail the sole purpose test if:

• Any trustee (or related party) directly or indirectly benefits outside of the fund from any SMSF investment decisions made. SMSF trustees must also ensure that all the fund’s investment transactions are done at “arm’s length” at current market values. This includes any transactions involving relatives or business associates of fund members.
• Any trustee has the use of (or access to) SMSFs assets or benefits prior to reaching preservation age and meeting a superannuation condition of release. A major requirement of the sole purpose test is to keep members SMSF assets separate from other personal assets that they have. The fund must be the owner of all SMSF assets, they can’t be held in the name of any members or trustees.

Developing an investment strategy and rules

It’s a legal requirement for the trustees of all super funds (including SMSFs) to prepare a documented investment strategy during the fund’s set-up process. This strategy must be reviewed regularly by fund trustees to ensure that it continues to reflect member needs and circumstances as they change over time.

Rules that allow the trustees to implement the fund’s investment strategy should be included in the fund’s trust deed. These rules should outline the specific types of investments that the trustees can make.

Considering member insurance needs

SMSF trustees must consider whether to take out appropriate insurance cover for each member of their fund as part of preparing their investment strategy. Important considerations for each member include:

• Their current level of debt.
• Whether they have any dependants, and if so, how those dependants could be provided for it the member died or became unable to work for any reason.

SMSFs are allowed to provide life, total and permanent disablement insurance and income protection insurance for their members. However, they cannot provide trauma or health insurance.

Accepting contributions and making payments

Trustees of SMSFs are responsible for ensuring that they only accept contributions from members (or from employers on behalf of members). They must also ensure that any member benefits are not paid via lump sums or income streams unless a member:

• Has reached their preservation age and met a condition of release, or
• Has special circumstances and is entitled to access their super early (for example, if they are permanently or temporarily incapacitated, if they’re suffering from severe financial hardship, if they have a terminal medical condition, or on specific compassionate grounds).

Monitoring total super balance and transfer balance caps

SMSF trustees must monitor the total super balance of their members and be aware of the transfer balance cap. These measures were introduced in July 2017.

If any SMSF members have a combined total super balance of more than $1.6 million in their accumulation and retirement accounts, it affects their eligibility to make non-concessional (after-tax contributions), to use the bring-forward rule, and to make co-contributions.

The transfer balance cap places a limit on the amount that can be held in a super fund member’s retirement account. This cap is also currently $1.6 million. If a member exceeds this cap, they are liable for excess transfer balance tax. This cap will increase over time by $100,000 multiples, in line with consumer price index (CPI) movements.

Administration

SMSF trustees also have a number of administrative, reporting and record-keeping obligations to ensure their fund’s compliance with super legislation. These responsibilities include:

• Appointing an SMSF auditor
• Valuing fund assets at market value
• Paying the ATO levy
• Event-based reporting
• Reporting fund member or trustee changes
• Maintaining records

Appointing a registered auditor

The trustees of an SMSF must appoint an approved auditor at least 45 days before their fund’s annual return to the ATO is due. This auditor must be independent (i.e. not have any financial interest in the SMSF, nor have any personal or business relationships with fund members or trustees).

Approved auditors are registered with the Australian Securities and Investments Commission (ASIC). An SMSF auditor is responsible for analysing a fund’s financial statements and assessing its compliance with superannuation law. They must report any non-compliance issues to all fund trustees and the ATO.

Lodging an annual return and paying tax

SMSF trustees are responsible for submitting their fund’s audited annual return to the ATO and for ensuring any associated tax obligations are paid in full. In addition to providing income tax information, the SMSF annual return is also used to report both member contributions and superannuation regulatory information.

Event-based reporting

Event-based reporting is an ATO framework that commenced on 1 July 2018 to enable the transfer balance cap to be administered.

SMSF trustees need to ensure that they start reporting under the event-based reporting framework as soon as one of their members begins a retirement phase income stream.

The timeframes for this event-based reporting depend on the SMSF member’s total superannuation balance. SMSFs that have any members with a balance of $1 million or more in the year before a retirement phase income stream commences for one of its members must report on any events that affect transfer balances within 28 days of the end of the quarter in which the event occurs.

However, where all the fund members of an SMSF each have total superannuation balances less than $1 million, this event-based reporting can be done annually at the same time as the fund’s annual return is lodged. The ATO estimates that up to 85% of  all SMSFs in Australia will only be required to report events annually.

SuperStream requirements

The trustees of an SMSF must ensure that any employer superannuation guarantee contributions made to their fund on behalf of fund members are paid via the ATO’s SuperStream system.

Paying the ATO supervisory levy

All SMSFs must pay an annual supervisory levy to the ATO. The annual levy is currently $259. It must be paid in advance, meaning that SMSFs pay double this annual levy in the first year of their operation.

Common mistakes made by SMSF trustees

The table below provides the most common compliance mistakes made by SMSF trustees. These mistakes are known as “contraventions” and are reported to the ATO as part of the independent annual auditing process that SMSFs are required to undertake.

Type of contravention	Proportion of total contraventions
Providing loans or financial assistance to SMSF members	21.4%
In-house assets (these include loans provided to a related party of an  SMSF member)	19.1%
Separation of assets (i.e. SMSF assets are in the name of individual fund members rather than the fund itself)	12.8%
Administrative	10.3%
Sole purpose	8.3%
Borrowings (this includes a fund not complying with specific SMSF borrowing rules)	8.0%
Investments at arm’s length	7.6%
Operating standards	7.5%
Other	3.7%
Acquisition of assets from related parties	1.2%

Source: The Australian Taxation Office

As you can see from this information, providing loans or financial assistance to SMSF members or their relatives are the most common contraventions, followed by the separation of assets.

In the 2017-18 financial year, 124 SMSFs had trustees disqualified for either loaning money or paying benefits early to members (i.e. prior to them reaching their preservation age and meeting a condition of release). In addition, the ATO imposed $1,743,003 in penalties to SMSF trustees for all reported contraventions.

Current areas of SMSF compliance focus

Besides focusing on the most commonly reported contraventions outlined above, another current area of SMSF compliance focus for the ATO is tax avoidance schemes that encourage people to channel funds inappropriately through their SMSF. The ATO has launched the Super Scheme Smart program to educate trustees about how to identify and avoid these schemes.

In addition, the ATO is closely monitoring:

• The recently introduced total super balance and transfer balance caps to ensure SMSF compliance.
• The non-lodgement of SMSF returns (especially for newly established funds).
• The top 100 SMSF funds (i.e. those with the largest total balances) to identify any aggressive tax planning arrangements that may contravene super legislation

The bottom line

SMSF trustees are legally obliged to ensure their fund’s compliance with superannuation legislation in Australia. The ATO imposes a range of penalties for non-compliance, depending on the seriousness of the breach.

The information contained in this article is general in nature.